HOST TASKS
LIFTERS
Receive Lifter Bags + Count to Confirm #
You will receive a package of lifter bags. Double check the lifter bags to ensure all are there.
Receive Volunteer Shirts + Count to Confirm #
You will receive a package of volunteer shirts. Double check the volunteer shirts to ensure all are there.
Receive Athlete Awards & Patched + Count to Confirm #
You will receive a package of awards + athlete patches. Double check the awards + athlete patches to ensure all are there.
*Print Your Specific Printable
This will be located in the EVENT DAY TAB for your specific venue as well as emailed to you directly.
**Set up The Meet Day Scoring System by following directions linked below
This will be located in the EVENT DAY TAB for your specific venue as well as emailed to you directly.
MEDIA
Share on social media
Continue to encourage athletes and your community to come the event the upcoming weekend
VOLUNTEERS
Message Volunteers 1-2 days out with reminder of arrival time
Be sure to confirm their arrival time
Potential Zoom Meeting with Judges
Provide Snack (if not sponsored) and Water for Volunteers
SPONSORSHIPS
Any final/last minute sponsorship tasks or pick-ups
Confirm with any vendors setting up at your venue for arrival time
SOCIAL MEDIA
Promote on social media
Continue to share about preparation for XYL event and tag @xpandyourlimits
XYL TASKS
LIFTERS
Final lifter touchpoint + athlete call
Each athlete will be contacted by our team in preparation for meet week
Athlete Call
Athlete call for all XYL athletes the Monday before at 7p EST to review all regulations, requirements, & Q/A
MEDIA
Confirm all media teams
We will confirm all media teams for each location
VOLUNTEERS
Write volunteer thank yous
Each volunteer will receive a hand-written thank you from our team
SPONSORSHIPS
Sponsor fulfillment
In communication with sponsors and fulfillment of their specific sponsorship level
SOCIAL MEDIA
Continue to promote on social media
If you have any questions, comments, thoughts, or concerns, please do not hesitate to reach out to our XYL team. We will be in close communication throughout this process.