We are excited to put on an incredible Xpand Your Limits event with you + your community.
Before we get started, go ahead and take care of the first 4 tasks:
Download the Host Overview Packet below, which outlines everything in this course. You will find far more detailed guidance here within the Host Portal, but the packet will contain everything in summary that will happen over the next few months.
Please review and sign the Xpand Your Limit Event Contract sent to your email via docusign. If you have any questions please feel free to contact us.
Fill out the Event Host Onboarding Form: xpandyourlimit.com/eventhostonboarding
Finish reading through "Start Here" Tab and message us below with any and all initial questions that come up!
OVERVIEW OF RESPONSIBILITIES
Now that that's taken care of, let's overview responsibilities.
You have already seen all the information below shortly after we initially reached out (as well as in the Host Overview Packet above) but we wanted an overview that you are able to easily refer back to.
Though it may appear like a lot up front, we have built out a timeline and system that has allowed us to host multiple successful events before we began to grow outside of Ohio with hosts like you. This timeline and system (as described below) will allow both our team, as well as yours, to prep an incredible day for our athletes with the highest standards and best outcomes possible.
You can find a signed copy of your host contract in your email that you should have received after submitting through DocuSign. The contract also includes these responsibilities and more details within it.
HOW THE HOST PORTAL WORKS
Each month, you will check out the respective tab at the appropriate time and complete the tasks throughout that month. This will allow both our team as well as yours to stay on track and put meet day together with ease.
While these tasks and timing aren't rules or due dates, we do suggest generally following the timeline provided to ensure you are able to enjoy this process with as minimal stress as possible and create the best event for you athletes as we can.
Each section will be split into 5 different categories for simplicity and clarity. As you scroll, you will see each category with the tasks in red, more details written below each task, and a checklist at the end of each page to summarize what needs to be done (and is able to be printed off if that's your kind of thing).
Also in each section on the left hand side, under "Host Tasks 5 Months Prior to Event," you will see "XYL Current Tasks & Responsibilities." If you click that text, you are able to see what our team is working on during each month for your convenience.
Lastly, you will also find the "Content" tab all the way to the right. Here, you can find promotional content, social media posts, and educational pieces. You are free to use any and all of this as long as our branding isn't changed or edited!
If you have any questions, comments, thoughts, or concerns, please do not hesitate to reach out to our XYL team. We will be in close communication throughout this process.