HOST TASKS
LIFTERS
Get to 25-70% Event Filled
We will be in close communication with you. If you are struggling to fill your event, we will strategize together to get more athletes registered
MEDIA
Continue to Promote the Event!
As the host gym, you are responsible for filling up your registrations to a minimum of 20 lifters. We will be advertising on our end through social media, but you will need to promote it locally for competitors. We cap most meets at 40 lifters, but if your venue is able to support more than this, we would love to discuss and potentially open it up for more!
Ways to locally promote the event:
Print & drop of flyers (design is in content tab) to local gyms, massage places, PT offices, chiropractors, recovery/wellness shops, supplement stores, etc
Reach out to local coaches and encourage their athletes to participate
Reach out to local gym owners and encourage their community to get a group together to register or come to support
Note: The more lifters you have, the more people in your door, and the more of a financial benefit it is to you
VOLUNTEERS
Touch-point With Volunteers
Around this time, you'll want to have a short touch-point with your volunteers confirming that they are still available and good to go
Have Volunteers Register through event page link
To get their t-shirt size, have them register through the Competition Corner venue link
SPONSORSHIPS
Complete Any Ongoing Sponsorship Tasks
Complete all final sponsorship tasks
SOCIAL MEDIA
Promote on Social Media
Continue to promote on social media via Instagram stories + posts to get the word out. Our goal is 1-3 posts/week leading up to the event
XYL TASKS
LIFTERS
Order additional lifter bags (as needed)
Each lifter will receive their very own lifter bag with special prizes and goodies
Place order for awards
All top two finishes for each division will receive an XYL award. We will ship this out in a package
Touchpoint with lifters
Our team will be in close communication with each lifter and individually reach out to them two months prior to thank them + answer any questions
Finalize media team + schedule meeting if needed
We will finalize media team at XYL event (photographer and/or videographer)
VOLUNTEERS
Here to answer any questions about your gym finding volunteers
We are preparing SOPs and volunteer standards to make it an easy, clear process for each volunteer
SPONSORSHIPS
Sponsor fulfillment
In communication with sponsors and fulfillment of their specific sponsorship level
SOCIAL MEDIA
Promote on social media according to social media strategy
We are also doing lead generation + outreach to local gyms and athletes for registrations
If you have any questions, comments, thoughts, or concerns, please do not hesitate to reach out to our XYL team. We will be in close communication throughout this process.