HOST TASKS
LIFTERS
Have Event 100% Filled (ideally)
MEDIA
Continue to Promote the Event!
Continue to encourage athletes and your community to come watch even if registration is closed!
VOLUNTEERS
Touchpoint With Volunteers Communicating Arrival Times
We will provide you with an event day timeline & itinerary, which will include arrival times for all volunteers, which will need to be communicated to them at least 2+ weeks prior to event day, just so they have time to plan!
SPONSORSHIPS
Complete Any Ongoing Sponsorship Tasks
Complete all final sponsorship tasks
SOCIAL MEDIA
Promote on Social Media
During this final month, we will be posting the following in the Athlete FaceBook Group, linked
HERE.You are not responsible for any of this, but we want to make you aware that we will be preparing lifters for meet day in the group.
FB Group: 5 Weeks Out - Lifter Packet
FB Group: 4 Weeks Out - Lift Commands
FB Group: 3 Weeks Out - Clothing & Equipment Regulations
FB Group: 2 Weeks Out - Meet Week & Meet Day Tips
FB Group: 1 Weeks Out - Attempt Selection & Warmup Guide
XYL TASKS
LIFTERS
Prep lifter bags
We will prep lifter bags for each athlete to send to your specific site/venue
Touchpoint with lifters
Our team will be in close communication with each lifter and individually reach out to them two months prior to thank them + answer any questions.
MEDIA
Ship volunteer t-shirts + athlete awards
You will receive a package of volunteer shirts + athlete awards
VOLUNTEERS
Here to answer any questions about your gym finding volunteers
We are preparing SOPs and volunteer standards to make it an easy, clear process for each volunteer.
SPONSORSHIPS
Sponsor fulfillment
In communication with sponsors and fulfillment of their specific sponsorship level
SOCIAL MEDIA
Post to Athlete FB Group
FB Group: 5 Weeks Out - Lifter Packet
FB Group: 4 Weeks Out - Lift Commands
FB Group: 3 Weeks Out - Clothing & Equipment Regulations
FB Group: 2 Weeks Out - Meet Week & Meet Day Tips
FB Group: 1 Weeks Out - Attempt Selection & Warmup Guide
Continue to promote on social media
If you have any questions, comments, thoughts, or concerns, please do not hesitate to reach out to our XYL team. We will be in close communication throughout this process.